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Village Clerk
Mission Statement
The Office of the Village Clerk is dedicated to promoting transparency in government processes. It serves as the official resource center for the Village archives and is committed to delivering courteous service to the Village Commission, Village Administration, and the general public.
Duties & Responsibilities
- Â The Village Clerk serves as the Municipal Supervisor of Elections, working in conjunction with the Miami-Dade County Department of Elections.
- Â Serves as the Records Management Liaison Officer (RMLO) for the Village and is responsible for developing, implementing, and overseeing the Village’s Comprehensive Records Management Program.
- Oversee and manage all Village Business Tax Receipts, ensuring proper issuance, renewal, and compliance with applicable regulations.
- Manage and process all public records requests for the Village in compliance with Florida Statutes.
- Accurately advertise all the Village’s Public Meetings, Public Hearings, Ordinances, public notices, Requests for Proposals (RFP), Requests for Qualifications (RFQ), Invitation to Bid (ITB), and any other legal advertising as required by law.
- Serves as the Financial Disclosure Coordinator with the State of Florida Commission on Ethics.
- Maintain and record the Annual Financial Disclosures of all elected and appointed Advisory Board Members and appointed Village Directors.
- Maintains custody of all the Village’s vital records, including Agreements, Minutes, Ordinances, and Resolutions.
- Coordinates and schedules all the Residents Advisory Board meetings, Agendas, minutes, research, and after-action.
- Administer the publication of the Village Code.
- Administer the oath of office to the elected officials, appointed Advisory Board Members, and staff.
- Coordinates the Annual ethics training for all elected officials and resident Advisory Board Members.
- Record all the annual outside employment requests and filings.
- Records all annual lobbyist registration filings in the Village.
- Responsible for the scheduling, preparing, and publishing agendas for various meetings, including
- Â o Village Commission Meetings (Regular, Special, and Workshops)
  o All of the Resident Advisory Board Meetings
  o Special Magistrate Hearings
  o Town Hall Meetings
  o Sunshine Meetings (where two or more elected or appointed officials meet).Â
Village Information
Resources
Contact Information
- Alba L. Chang, CMC
- Village Clerk
- VillageClerk@nbvillage.com
- 1666 Kennedy Causeway, Suite 300 North Bay Village, FL 33141
- +1 305 756 7171
- Isabel Betancourt
- Assistant Village Clerk
- IBetancourt@nbvillage.com
Office Hours
Monday- Friday 9:00 a.m. – 5:00 p.m.